Admin specialist is the person to deal with the admin and logistics duties in a BC, such as travels of field teams, logistics necessities in the BC. Admin specialist reports to Representative of BC.
KEY SKILLS, EXPERIENCE AND EDUCATION
Responsible for all administration aspects of the association headquarters, staffing, facilities, telecommunications, database management, fulfilment, purchasing, shipping/receiving, etc. Budget development and implementation and management of Administration Division, Support Services Department and Employment Services Department. Strategic Planning Management Team member in conjunction with the Board of Directors. Development of business plans and operational plans annually tied to the association strategic plan and the annual budget.
Directs the Human Resource/Personnel function of the association including employee policy handbook, performance appraisal, grievance procedures, discipline, policy and procedure development and implementation of same, benefits administration, payroll, position posting, screening and interviewing all candidates, temporary staffing requirements, etc.
Liaison to the Board of Directors including attendance at all Board meetings, taking the official minutes of the Board meetings, agenda development, Board motion log and manual, etc. Liaison to all Board Administrative committees, including Nominating, Awards, Human Resources, and Executive. Liaison to the Employment Services committee through the Employment Services Department.
Responsible for facilities management, fulfilment, shipping/receiving, mailroom, inventory control, on-site and off-site storage, purchasing and telecommunications system.
BOARD OF DIRECTORS
Liaison to Board of Directors including attending all Board meetings, taking official minutes of same, contract/arrange for hotels, meeting space, meals, travel, etc. Prepare official Officer/Director ballot, bylaw change ballot, liaison to Committee for verification of ballot results.
Responsible for arrangements for Annual Business Meeting, international dignitaries, international representatives to annual meeting, etc.
Under administrative direction. Establishes own standard of performance within overall policy or budgetary limits and with direct accountability for final results. Virtually self- supervising.